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Visitor Gate Pass Format A Step-by-Step Guide

20th July 2023


In this blog post, we will provide you with a step-by-step guide on designing a visitor gate pass in DoorDesk. Follow these simple instructions to create a seamless entry system and enhance security in your workspace. Let's get started!

Step 1: Log in to the DoorDesk Dashboard

To begin designing visitor gate passes, access the DoorDesk dashboard using your unique login credentials. If you don't have an account, sign up to create one quickly and easily.

Step 2: Accessing the Settings

After logging in, you'll find the "Settings" section on the DoorDesk dashboard. Within the Settings section, locate the "ID Badge" option. Click on it to access the ID badge design settings.

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Step 3: Designing the Visitor Pass

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There are a number of input areas in the ID Badge settings that you may change to tailor the visitor pass to the needs of your organization's and branding requirements. Let's review each field:

  • Text Font Size: Choose an appropriate font size for the text on the visitor pass. Opt for a size that is clear and easily readable.
  • Page Width (mm) and Page Height (mm): Specify the dimensions of the page on which the visitor pass will be printed. This ensures the pass fits seamlessly into standard printing formats.
  • Label Width (mm) and Label Height (mm): Determine the size of the label area on the visitor pass where you'll input the visitor's information. Adjust these measurements according to your preferences.
  • Margin Left (mm), Margin Top (mm), Margin Right (mm), and Margin Bottom (mm): Set the margins for the visitor pass layout. These measurements ensure that the pass is visually appealing and allows ample space for all elements.
  • Logo Width (mm) and Logo Height (mm): If you wish to include your organization's logo on the visitor pass, specify the dimensions for its proper display.
  • Photo Width (mm) and Photo Height (mm): For added security and identification, you can include a photo of the visitor on the pass. Determine the dimensions for the photo area.
  • QR Code Width (mm) and QR Code Height (mm): Determine the dimensions of the QR code that will be added to the visitor pass. Choose a size that ensures the QR code remains scannable and blends in well with the pass's overall appearance.

Step 4: Save or Preview the Visitor Pass

Once you have personalized the visitor pass to your satisfaction, you have two options: Save or Preview.

  • Save: Click on "Save" to preserve the design settings for future use. This ensures that your customized settings are readily available whenever you need to print new visitor passes.
  • Preview: Choosing "Preview" allows you to visualize how the visitor pass will look before finalizing the design. This step helps you identify any potential issues and make necessary adjustments.


In conclusion, DoorDesk's visitor management system offers a seamless and user-friendly approach to designing visitor gate passes. With easy access to the settings and a range of customization options, you can create professional, branded, and secure visitor passes for your organization. By following this step-by-step guide, you'll enhance security and efficiency while providing a warm welcome to your guests. Implementing DoorDesk's visitor management system will not only streamline your visitor management process but also leave a positive and lasting impression on everyone who walks through your doors. So, take the first step towards a secure and efficient future by embracing DoorDesk today.

Transform how you manage visitors with DoorDesk and boost your facility's security and efficiency. Try it now!